Leganto Working Group Closed meeting [Invitation Only]
Wednesday, September 17, 2025 at 8:00 AM–9:00 AM CEST
Old Library – Room 102
Abstract
Private meeting with conference attendees in person and other LWG members attending online
Private meeting. By invitation only
Jessie Donaghey, Bond University, Digital Services Librarian – https://www.linkedin.com/in/jessie-donaghey-519a6a39
Angela Laurins, University of Edinburgh, Library Learning Services Manager
Jessie Ransom, Clarivate, Strategic Product Manager – https://www.linkedin.com/in/jessie-ransom-co
Alma Specto/Specto Preservation Product Conversation
Wednesday, September 17, 2025 at 9:00 AM–9:30 AM CEST
Room 103
Shmuel Ohayon, Clarivate
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room-103_Wednesday_Alma-Specto-Specto-Preservation-Product-Conversation.pdf
Recording – https://vimeo.com/1127009415/30cb2e40d8?share=copy&fl=sv&fe=ci
Breaking the Mold: Rethinking Discovery with NDE
Wednesday, September 17, 2025 at 9:00 AM–9:30 AM CEST
Room 149
Abstract
This presentation aims to show how the NDE User Interface presents an opportunity to rethink our consortia’s approach to Discovery tools. After an initial analysis of the current management model of Primo VE, we initiated a critical reflection to identify potential areas for improvement in both organization and approach.
As a result, a set of pillars has been established to guide the decision-making process, ensuring that the evolution of Discovery tools aligns with user needs, technological advancements, and institutional priorities. This presentation will outline these key pillars, discuss the challenges and opportunities of reimagining Discovery systems, and explore how libraries can leverage user-centered design to enhance search experiences.
By reconsidering traditional models and embracing a more dynamic, user-driven approach, libraries can increase engagement, improve information accessibility, and create a Discovery environment that better serves their communities.
Fabiano Fiero, SLSP (Swiss Library Service Platform), Team Leader Discovery
Presentation – https://igelu.org/wp-content/uploads/2025/10/ROOM149_Wednesday_Breaking.pdf
Recording – https://vimeo.com/1126769823/860881824c?share=copy&fl=sv&fe=ci
Efficient Invoice Creation in Alma Without Financial System Integration
Wednesday, September 17, 2025 at 9:00 AM–9:30 AM CEST
Room 145
Abstract
Creating invoices in Alma is essential for tracking the price history of library materials, but integrating with financial systems like SAP can be complex or unfeasable. In our case, a one-way invoice import from SAP to Alma wasn’t possible, so we developed a lightweight process to ensure invoice data ends up in Alma.
Our invoice operators verify that the order price in Alma matches the SAP invoice and then mark the order ready for invoicing by setting the unique invoice number in a designated field. With all necessary data in Alma, we automatically generate invoices using Python or Alma’s new Library Open Workflow tool.
This solution has streamlined our invoicing process, reduced manual work, and enabled us to manage invoices in SAP while maintaining price history in Alma. Join us to hear how we made it work—and how you might, too.
Tuomo Seppänen, Tampere University, Information specialist – https://www.linkedin.com/in/tuomoseppanen/
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room145_Wednesday_EfficientInvoiceCreationInAlma.pdf
Recording – https://vimeo.com/1126549627/fbf501b2a0?share=copy&fl=sv&fe=ci
Enhancing Vendor-Publisher Partnerships for a Seamless Librarian Experience
Wednesday, September 17, 2025 at 9:00 AM–9:30 AM CEST
Room 13
Tamar Ganor, Clarivate, Content Product Manager
Recording – https://vimeo.com/1126652093/10b96fa1b7?share=copy&fl=sv&fe=ci
Enhancing the Patron Experience through Best Practices
Wednesday, September 17, 2025 at 9:00 AM–9:30 AM CEST
Room 20
Evon Malixi, Clarivate
Susanna Righi, Clarivate
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room20_Wednesday_Enhancing-Patron-Experience-Through-Best-Pratices.pdf
Recording – https://vimeo.com/1127473641/0e23bd557b?share=copy&fl=sv&fe=ci
From Four to One: Merging Distinct Academic Libraries with Alma & Primo
Wednesday, September 17, 2025 at 9:00 AM–9:30 AM CEST
Room 101
Abstract
In our presentation we will share our journey of unifying four geographically separated academic libraries, each with its own Aleph catalog, into a single, centralized system using Alma and Primo.
We’ll share our workflow methodology, highlighting the strategic planning, data migration challenges, and staff training involved. The consolidation has yielded significant benefits: improved discovery experience, streamlined operations, enhanced asset sharing, and effective resource management.
The efficient collaborative process with the Ex Libris professional team was instrumental in making the transition of this complex project smooth and successful, while knowledge and best practices shared by colleagues in the Ex Libris user community further enhanced our implementation approach.
Join us to learn valuable insights for institutions considering similar consolidation efforts.
Esthy Klein, Herzog Academic College, Library Director – https://www.linkedin.com/in/esthy-klein-4730713b/
David Odes, Herzog College Library, Head of Cataloging and Acquisitions
Nehama Friedmann, Herzog College Library, Jerusalem Campus Library Director
Mizrachi Tzila, Herzog Academic College, Alon Shevut Campus Library Director
Recording – https://vimeo.com/1127128779/d692683841?share=copy&fl=sv&fe=ci
How low can you go? Exploring the Library Open Workflows as a low-code solution
Wednesday, September 17, 2025 at 9:00 AM–9:30 AM CEST
Cappella
Abstract
SLSP was lucky to be a Development partner for the Library Open Workflows. Library Open Workflows allows tasks and workflows automation not only in Alma and Primo, but in practically any application with an API. The tool is described as a low-code solution. But low-code doesn’t have to mean simple. We implemented several workflows concerning authorities, inventory, and requests in Alma. Did the Library Open Workflows make us happy? Come and find out.
Dominik Bláha, SLSP (Swiss Library Service Platform), Team Leader Access Services – www.linkedin.com/in/dominik-blaha-139a68108
Presentation – https://igelu.org/wp-content/uploads/2025/10/Cappella-Wednesday-How-low-can-you-go-.pdf
Recording – https://vimeo.com/1126684399/d2d6e73424?share=copy&fl=sv&fe=ci
Maximising Consortia Potential: Leveraging New Features for Adaptability, Efficiency, and Advocacy
Wednesday, September 17, 2025 at 9:00 AM–9:30 AM CEST
Room 18
Maud Arnaud, Clarivate
Recording – https://vimeo.com/1126729826/01d76bdc26?share=copy&fl=sv&fe=ci
Primo Working Group and Primo Product Management Closed Meeting [Invitation Only]
Wednesday, September 17, 2025 at 9:00 AM–10:00 AM CEST
Old Library – Room 102
Private meeting for the Primo Working Group and Primo Product Management.
Private meeting. By invitation only
AI Metadata Assistant – the Norwegian experience
Wednesday, September 17, 2025 at 9:40 AM–10:10 AM CEST
Room 145
Abstract
The University of Oslo Library participated in the Alma’s AI Metadata Assistant – early access workgroup from September 2024 to January 2025.
In this presentation we would like to share our experiences in the testing of the AI tool, from the start to the more mature version that we utilize today. The test version was developed for English language resources. Our approach has been to test even other languages, including Norwegian and retrospective cataloguing of older material.
After the testing period we have implemented the Alma AI Metadata Assistant in our cataloguing workflow. Being part of a consortium with a shared catalogue for university and academic libraries, we have negotiated a common practice with the community.
We would like to share our approaches to cataloguing workflows in the consortium, and share our thoughts on usability, time and resource effectiveness and ideas for future improvements.
Vjosa Zymeri, University of Oslo, Metadata Librarian
Jenny Bakken Aslaksen, Sikt, Senior Adviser
Registration – https://igelu.org/wp-content/uploads/2025/10/Room145_Wednesday_AIMetadataAssistantTheNorwegianExperience.pdf
Recording – https://vimeo.com/1126549754/93d9b3934d?share=copy&fl=sv&fe=ci
Adapting and Advancing with Alma Releases
Wednesday, September 17, 2025 at 9:40 AM–10:10 AM CEST
Room 103
Abstract
Staying on top of Alma release notes can be challenging and time-consuming. Is it really possible to remain aware of all the new Alma features and bug fixes available, decide which to adopt, and ensure stakeholders are informed, without spending all of your time doing it? Hear from 4 institutions and 1 consortium about their methods for reviewing and acting upon Alma releases, keeping stakeholders informed, and how well these solutions work for them. Methods range from simple to elaborate, and may also be applicable for managing other products to which your institution subscribes.
Esther Guggenheim, National Library of Israel, Metadata Librarian
Lori Stethers, Wesleyan University, Systems/ Emerging Technologies Librarian
Alex Fletcher, Ontario Council of University Libraries, Omni Network Zone and Technology
Dejah Rubel, Ferris State University, Metadata and Electronic Resource Management Librarian
Aaron Sandoval, California State University Channel Islands , Electronic Resources Management Librarian
Recording – https://vimeo.com/1127006279/9a94ed1f0f?share=copy&fl=sv&fe=ci
EU Lib Cat: the making of a Union Catalogue for the European Union Institutional Libraries
Wednesday, September 17, 2025 at 9:40 AM–10:10 AM CEST
Room 13
Abstract
For over two decades, the idea of a unified catalogue for the EU’s institutional libraries has been a recurring goal. Despite differing user needs, these libraries share more commonalities than differences. However, this vision remained unrealized, hindered by everyday challenges. In recent years, there has been significant progress toward collaboration, not just at the library level, where ties have always been strong, but strategically as well. Inspired by the EU’s integration model, this initiative aims to create a Union Catalogue for EU institution libraries, showcasing shared resources and enabling joint services. Through partnerships, the project seeks to ensure equitable resource access while allowing libraries to focus on their core services. This presentation examines the journey toward a unified EU library catalogue, addressing the challenges, opportunities, and benefits of this collaborative effort.
Sergio Butelli, European Commission, Librarian
Cort Eyer, Court of Justice, Systems Librarian
Mick O’Dwyer, Council of the European Union, Librarian
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room13_Wednesday_EU-Lib-Cat-the-Making-of-a-Union-Catalogue.pptx
Recording – https://vimeo.com/1126652129/170708a79f?share=copy&fl=sv&fe=ci
Migrating 110 colleges to Alma & Primo VE: The California Community Colleges Statewide Library Services Platform Implementation
Wednesday, September 17, 2025 at 9:40 AM–10:10 AM CEST
Room 101
Abstract
One hundred ten of California’s community college libraries migrated to Ex Libris’ Alma and Primo VE library services platform (LSP), going live between December 2019 and January 2020, thus launching the California Community College’s (CCC) Library Services Platform Program (LSP Program). This presentation will describe the CCCs LSP Implementation Project from migration to go-live and beyond, to the formation of the LSP Program, including challenges, successes, and opportunities.
The content of this presentation was originally published as:
Roach, Stephanie M., Ashley R. Coyne, Glenn S. Tozier, Mary Wahl, and Kaela Casey. “From Zero to One Hundred Ten: The California Community Colleges Statewide Library Services Platform Implementation” in The Community College Library: Collections and Technical Services, edited by Janet Pinkley and Kaela Casey. ACRL, 2025.
Glenn S. Tozier, Monterey Peninsula College, Digital Services Librarian
Stephanie M. Roach, San Mateo County Community College District, Library Systems & Applications Developer
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room101_Wednesday_Migrating110Colleges.pdf
Recording – https://vimeo.com/1127124352/46f4cea185?share=copy&fl=sv&fe=ci
Tailoring Training in a Consortia Environment. Using Canvas for Training [Zoom Session]
Wednesday, September 17, 2025 at 9:40 AM–10:10 AM CEST
Room 18
Abstract
How do we onboard staff and provide training that meets the needs of a consortial environment? At the California State University consortium, we make Canvas courses! We took existing Clarivate training materials and combined them with a customized approach to create an online course for Rapido. Building upon that proven successful course, the CSU ERM committee adopted a similar approach to develop a Canvas course for ERM staff. This has inspired other CSU functional areas to follow suit.
Note on the Session/Meeting
Zoom presenter session (available to physical and virtual attendees)
Jessica Hartwigsen, California State University, Electronic Resource Librarian – https://www.linkedin.com/in/jessica-hartwigsen-9037b882
Recording – https://vimeo.com/1126729716/271c14bb0f?share=copy&fl=sv&fe=ci
The Year in Search: Exploring User Search Behavior with Generative AI
Wednesday, September 17, 2025 at 9:40 AM–10:10 AM CEST
Room 20
Abstract
Understanding user search behavior over time is essential for optimizing library discovery services. This session presents findings from a year-long study analyzing user interactions with Primo VE, our library’s discovery system. Using generative AI tools, we examined a representative sample of search queries, categorizing them by subject classification, query type (e.g. author, title, subject/concept), academic discipline, and search intent. By applying AI-driven analysis, we transformed raw search data into actionable insights, automating classification, uncovering hidden trends, and generating data-driven recommendations to enhance user experience. Our findings reveal insights into user needs, offering opportunities to refine discovery services and guide collection development. By sharing our methodology and key findings, this session will demonstrate the transformative potential of AI in academic libraries and showcase how these technologies can be used to better understand and meet user needs.
Marlene van Ballegooie, University of Toronto Libraries, Metadata Technologies Manager
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room20_Wednesday_The_Year_In_Search.pdf
Recording – https://vimeo.com/1127473452/8dbc1af729?share=copy&fl=sv&fe=ci
Transitioning to the NDE UI: A Practical Guide
Wednesday, September 17, 2025 at 9:40 AM–10:10 AM CEST
Room 149
Abstract
This presentation offers a comprehensive overview of SLSP’s strategic planning for transitioning to the NDE Primo user interface. It details a phased timeline with key milestones, alongside technical and communication plans designed to engage key stakeholders throughout the transition. The presentation will also highlight resources developed to meet libraries’ needs and expectations, outline a system for collecting and processing feedback from library staff on the new UI, and discuss measures taken to integrate accessibility and usability testing into the process. Additionally, it will cover strategies for ensuring go-live readiness to ensure a smooth launch. By the end of this talk, attendees will gain a clear understanding of the planning process and leave with practical tips and a customizable plan to support their own libraries through this change.
Aronne Watkins, SLSP (Swiss Library Service Platform), Head of Access & Discovery Services
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room149_wednesday_transitioning-to-the-NDE.pdf
Recording – https://vimeo.com/1126768562/338a3d78e6?share=copy&fl=sv&fe=ci
Celebrating the Leganto community: sharing experiences and developing new ideas [70 mins] Physical session only (no live streaming)
Wednesday, September 17, 2025 at 9:40 AM–10:50 AM CEST
Cappella
Abstract
The Leganto Product Working Group is hosting a session for Leganto customers (old and new) to reflect on how our community shares experiences and develops new ideas in a supportive and collaborative environment.
WG coordinator Jessie Donaghey (Bond University) and Angela Laurins (University of Edinburgh) will facilitate an interactive discussion-based workshop with the help of other members of the WG.
Attendees will be invited to discuss a range of relevant topics with colleagues from other institutions, including the new UI, roles and responsibilities, technical workflows, and student/instructor engagement. There will also be a focus on the new CERV process and how we can continue to share and support all the great ideas within the community.
Everyone is encouraged to come to the session with questions and experiences to share, as we celebrate the strong spirit of collaboration within our diverse Leganto community.
Kael Driscoll, University of Western Australia, Discovery Librarian
Jessie Donaghey, Bond University, Digital Services Librarian – https://www.linkedin.com/in/jessie-donaghey-519a6a39
Angela Laurins, University of Edinburgh, Library Learning Services Manager
Recording – https://vimeo.com/1126679269/b854887367?share=copy&fl=sv&fe=ci
Aligning the ILO Thesaurus With the UN SDG Taxonomy: From Metadata to Discovery [Zoom Session]
Wednesday, September 17, 2025 at 10:20 AM–10:50 AM CEST
Room 20
Abstract
In response to the United Nations’ call for all entities within the UN System to adopt the UN Sustainable Development Goals (SDGs) Taxonomy for mapping SDG-related resources, the ILO Library undertook a comprehensive integration initiative.
This presentation outlines the methodology and results of aligning the ILO Thesaurus with the UN SDG taxonomy, and applying this alignment first, to subject authority headings in Alma, and then to bibliographic records in the ILO’s institutional repository, by an automated process. As a result, SDGs have been implemented as searchable facets in Primo VE, enabling users to search and browse for publications related to specific SDGs.
The session will share practical insights into the alignment process, the automation workflow, and the broader implications for metadata harmonization.
Verónica Parsiale, International Labour Organization, Information Management Librarian
Hala Elgohary, International Labour Organization, Senior Information Management Specialist
Presentation – https://igelu.org/wp-content/uploads/2025/10/UN-SDGs-Taxonomy-IGeLU-2025.pdf
Recording – https://vimeo.com/1127473538/5c086c776b?share=copy&fl=sv&fe=ci
Alma AMA (Ask Me Anything)
Wednesday, September 17, 2025 at 10:20 AM–10:50 AM CEST
Room 103
Maud Arnaud, Clarivate
Lili Daie, Clarivate, Manager, Product Management
Asaf Kline, Clarivate, Vice President, Library Solutions
Adina Marciano, Clarivate
Erez Shabo, Clarivate, Product Manager
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room103_Wednesday_Alma-AMA-Ask-Me-Anything.pdf
Recording – https://vimeo.com/1127006300/68a3634a1e?share=copy&fl=sv&fe=ci
Build your own theses AI agent cataloger
Wednesday, September 17, 2025 at 10:20 AM–10:50 AM CEST
Room 145
Abstract
At the Technion Library, we developed a service using n8n and AI to streamline thesis processing. Integrated with Alma and Primo, the automated workflow analyzes each thesis, extracts key metadata such as title, student name, supervisor, and faculty and generates a draft record for librarian review. The system also manages related files: renaming, uploading, and linking them to the record. This process reduces handling time by 80% while maintaining cataloging standards through human validation. By combining automation with professional oversight, we ensure accurate and efficient results. We are excited to share our experience and practical insights at the IGeLU conference, focusing on implementation, time savings, and opportunities for broader library use.
Guy Shahaf, Technion Institute of Technology, Head of Information Systems – https://www.linkedin.com/in/guy-shahaf-b8347812/
Recording – https://vimeo.com/1126559693/3fb6719eb9?share=copy&fl=sv&fe=ci
Content Working Group Open Meeting
Wednesday, September 17, 2025 at 10:20 AM–10:50 AM CEST
Room 13
Abstract
Update on the activities of the Content WG. This is an open meeting, and all are welcome to attend and ask questions.
Karin Perols, Karolinska Institutet, Electronic Librarian – https://www.linkedin.com/in/karin-perols-a1a10664
Tamar Ganor, Clarivate, Content Product Manager – https://www.linkedin.com/in/tamar-ganor-%D7%AA%D7%9E%D7%A8-%D7%92%D7%A0%D7%90%D7%95%D7%A8-151581103
Recording – https://vimeo.com/1126657579/022ccfd2ee?share=copy&fl=sv&fe=ci
Navigating the Post-Go-Live Phase: Alma Implementation at the University of the Free State Library
Wednesday, September 17, 2025 at 10:20 AM–10:50 AM CEST
Room 18
Abstract
The University of the Free State Library recently transitioned from the legacy Sierra system to the Alma Library Services Platform—a major shift in digital infrastructure. While implementation and go-live often receive the most focus, the post-implementation phase is frequently the most challenging, marked by workflow disruptions, staff resistance, and the need for sustained change management. This case study highlights the UFS Library’s strategies for navigating this phase, drawing on leadership, a phased approach, and a dedicated change team to reduce technophobia and ensure continuity. It offers practical insights into maintaining momentum and achieving long-term success in digital transformation.
Huldah Raubenheimer, University of the Free State, Assistant Director: Cataloguing
Tsholofelo Maleho, University of the Free State, Assistant Director: Digital Library Services
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room18_Wednesday_NavigatingthePostGoLivePhaseAlma.pdf
Recording – https://vimeo.com/1126729673/cd45983cb5?share=copy&fl=sv&fe=ci
Primo Working Group Open Meeting
Wednesday, September 17, 2025 at 10:20 AM–10:50 AM CEST
Room 149
Abstract
Update on the activities of the Primo WG. This is an open meeting, and all are welcome to attend and ask questions.
Stacey van Groll, University of Queensland, Discovery and Access Manager – https://www.linkedin.com/in/stacey-van-groll-512b63140
Yisrael Kuchar, Clarivate, Senior Director of Product Management – https://www.linkedin.com/in/yisraelkuchar
Nili Natan, Clarivate, Product Manager – https://www.linkedin.com/in/nili-natan-493138149
Sima Bloch, Clarivate, Senior Product Manager – https://www.linkedin.com/in/sima-bloch-winkler-61305128
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room149_Wednesday_PrimoWorkingGroupOpenMeeting.pdf
Recording – https://vimeo.com/1126765952/9b8b1512d1?share=copy&fl=sv&fe=ci
Publishing Bibs and Holdings from Alma to WorldCat: An Alternative Setup
Wednesday, September 17, 2025 at 10:20 AM–10:50 AM CEST
Room 101
Abstract
This presentation discusses an alternative to the out-of-the-box solution offered by Ex Libris for publishing bibliographic and holdings records to WorldCat. Instead of publishing bibliographic records with embedded holdings information using one publishing profile, as recommended by Ex Libris, we have implemented a different setup using two publishing profiles: a generic publishing profile for bibliographic records and the out-of-the-box LHR publishing profile for holdings records. After presenting our current setup, including our configuration, and workflows, I will elaborate on the challenges we have encountered, the solutions and workarounds we have developed, and the remaining open issues and desiderata for this integration.
Oki Utamura, KB, National Library of the Netherlands, Functional Application Manager – https://www.linkedin.com/in/oki-u/
Recording – https://vimeo.com/1127124494/dc87d9b056?share=copy&fl=sv&fe=ci
AI for metadata extraction
Wednesday, September 17, 2025 at 11:15 AM–11:45 AM CEST
Room 145
Abstract
Over the past year, The University of Haifa’s Younes and Soraya Nazarian Library had several initiatives involving AI for metadata extraction. In this presentation I will outline three methods we developed so far:
A project by two graduate students involving data extraction via LLM models and R studio. Their model is focused on data extraction from a large collection of periodicals and uses transliteration of spoken words, data mapping and analysis, and finally exporting all data to an Excel file that can be loaded into Alma
Alma cataloguing AI Assistant – we examined both creating and enhancing bibliographical records capabilities to arrive at the most efficient workflow.
OCR for books in non-Latin scripts (Hebrew and Arabic)
Conclusions:
AI can help streamline workflows, especially when dealing with large quantities of data
Human in the loop – specifically for books in non-Latin scripts
Thinking outside of the box results in more efficient workflows
Amit Niv, University of Haifa, Head of Metadata and Process Management
Recording – https://vimeo.com/1126549681/ef3a9d85bf?share=copy&fl=sv&fe=ci
Affordability and Engagement: Putting Libraries at the centre of Teaching and Learning
Wednesday, September 17, 2025 at 11:15 AM–11:45 AM CEST
Cappella
Jessie Ransom, Clarivate, Strategic Product Manager
Recording – https://vimeo.com/1126679453/f10deea190?share=copy&fl=sv&fe=ci
Ensuring Discovery beyond the Library Catalogue: A Use Case from University of Leeds Libraries
Wednesday, September 17, 2025 at 11:15 AM–11:45 AM CEST
Room 103
Abstract
A recent University of Leeds survey revealed that 79% of their students start their research on the library catalogue Primo. Juxtaposed with recent Technology from Sage research into undergraduate workflows which found that 63% search for resources on Google before visiting their library website, this raises important questions about how libraries can better understand and meet the diverse needs of their student communities.
In this session, discover how the University of Leeds Libraries have adopted an inside-out approach by leveraging Lean Library and targeted marketing—such as Primo banners, digital displays across study spaces, and outreach to customer-facing colleagues—to reach audiences. We’ll also share emerging global insights, including the growing role of ChatGPT and generative AI in research, and discuss how libraries can provide trusted resources, citation guidance, and AI support to ensure seamless and accessible research experiences for all.
Ceilan Hunter-Green, University of Leeds, Metadata and Discovery Manager- https://www.linkedin.com/in/ceilan-hunter-green-5241821a5/
Rob Moore, Technology from Sage, Development Manager
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room-103_Weds_EnsuringDiscoveryBeyondTheLibrary.pdf
Recording – https://vimeo.com/1126999721/1839048734?share=copy&fl=sv&fe=ci
Maximising Content Value through Effective Metadata Management
Wednesday, September 17, 2025 at 11:15 AM–11:45 AM CEST
Room 13
Tamar Ganor, Clarivate, Content Product Manager
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room13_Wednesday_Maximising-Content-Value-through-Effective-Metadata-Management.pptx
Recording – https://vimeo.com/1126652157/2f046a72e9?share=copy&fl=sv&fe=ci
Rapido Working Group Open Meeting
Wednesday, September 17, 2025 at 11:15 AM–11:45 AM CEST
Room 20
Abstract
Update on the activities of the Rapido WG. This is an open meeting, and all are welcome to attend and ask questions.
Aronne Watkins, SLSP (Swiss Library Service Platform), Head of Access & Discovery Services – https://www.linkedin.com/in/aronnewatkins
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room20_wednesday_Rapido_Open_Meeting.pdf
Recording – https://vimeo.com/1127473324/14fc984253?share=copy&fl=sv&fe=ci
The Unknown Knowns – Tightening Patron Privacy in Alma Circulation and Resource Sharing
Wednesday, September 17, 2025 at 11:15 AM–11:45 AM CEST
Room 101
Abstract
This session will demonstrate several configurations in Alma to keep only necessary user data and protect research, loan, and requesting data privacy in circulation and resource sharing. The less patron data you have, the less patron data you might have to share!
Lori Hilterbrand, Orbis Cascade Alliance, Program Manager for Resource Sharing and Fulfillment
Presentation – https://igelu.org/wp-content/uploads/2025/10/The-Unknown-Knowns-1.pdf
Recording – https://vimeo.com/1127124585/206aa32b2f?share=copy&fl=sv&fe=ci
XML normalization with Primo VE: Leveraging generative AI tools
Wednesday, September 17, 2025 at 11:15 AM–11:45 AM CEST
Room 149
Abstract
Importing external data sources into Primo VE can be a challenge! This session will share practical experiences of using AI tools such as ChatGPT and Copilot to support setting up and troubleshooting XML harvesting and normalization rules for three local data sources: the UQ eSpace institutional repository, an AtoM archival management system, and SpringShare library guides. The presentation will cover problems encountered, successes achieved, and lessons learned while working within the limitations and opportunities of Primo VE.
Stacey van Groll, University of Queensland, Discovery and Access Manager – https://www.linkedin.com/in/stacey-van-groll-512b63140
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room149_Wednesday_XMLnormalizationwithPrimoVE.pdf
Recording – https://vimeo.com/1126769188/d1e28c71a0?share=copy&fl=sv&fe=ci
Auto Holdings Task Force Closed Meeting [Invitation Only]
Wednesday, September 17, 2025 at 11:15 AM–12:15 PM CEST
Old Library – Room 102
Abstract
Private meeting of the Auto Holdings Task Force. Private meeting. By invitation only
Bound together material in Alma and Primo VE
Wednesday, September 17, 2025 at 11:55 AM–12:25 PM CEST
Room 101
Abstract
University of Oxford libraries have many thousands of works that have been bound together after publication, and other situations where one physical item is represented by more than one bibliographic record. This presentation will cover how we make use of Alma’s related records for physical inventory functionality and display this information in Primo VE. Also included will be a discussion of the challenges around the use in Alma of standard MARC21 field 773 for local inventory linking information.
Nathalie Schulz, University of Oxford, Bodleian Libraries, Systems Support Librarian
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room101_Wednesday_Boundtogethermaterial.pdf
Recording – https://vimeo.com/1127124660/e2f9a9dd0c?share=copy&fl=sv&fe=ci
Keeping Libraries at the Forefront of AI in the Classroom: Enhancing Assignment Creation with the Alethea Instructor Assistant and Leganto
Wednesday, September 17, 2025 at 11:55 AM–12:25 PM CEST
Cappella
Jessie Ransom, Clarivate, Strategic Product Manager
Recording – https://vimeo.com/1126679371/05794b7d73?share=copy&fl=sv&fe=ci
Ranking Configuration and Harvested Collections in Primo VE
Wednesday, September 17, 2025 at 11:55 AM–12:25 PM CEST
Room 149
Abstract
We have been investigating Ranking Configuration since migrating to Alma and Primo VE in 2023, after encountering issues with owned book content not surfacing very well in search results. After intensive testing, we boosted title, author, and date fields to resolve these issues and meet user and staff needs. We presented at IGeLU 2024 on our work so far, and the high level of engagement this session received highlighted that this area has relevance for many institutions using Alma/Primo VE.
While we continue to make iterative improvements to the ranking configuration, we have noticed that the changes we have made have had a detrimental effect on our harvested collections, in particular content from our open access repository (ORE), where ORE resources are appearing in bulk above more relevant CDI articles. This presentation will be looking at how ranking configuration affects harvested collections in Primo VE, and the steps we have taken to resolve the issues encountered.
Andrew Dove, University of Exeter, Library Management Systems Administrator – https://www.linkedin.com/in/andrew-dove-7068789/
Eleanor Ann Lund, University of Exeter, Information Assistant – https://www.linkedin.com/in/eleanor-ann-lund-438024148/
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room149_wednesday_rankingconfiguration.pdf
Recording – https://vimeo.com/1126765607/e16353dfdd?share=copy&fl=sv&fe=ci
Rapido Product Conversation
Wednesday, September 17, 2025 at 11:55 AM–12:25 PM CEST
Room 20
Katie Birch, Clarivate
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room20_Wednesday_Rapido-Product-Conversation.pdf
Recording – https://vimeo.com/1127473170/9ecc9d90c8?share=copy&fl=sv&fe=ci
Rialto Reimagined: Navigating Library Acquisitions in Flux
Wednesday, September 17, 2025 at 11:55 AM–12:25 PM CEST
Room 145
Abstract
Clarivate’s recent announcement about the changes in Rialto and Ebook Central were an unwelcome surprise to many in the community. While Collecto’s integration into Rialto offers rich potential for collection development, the internal arrangement of the two products at present remains unclear.
This presentation traces Rialto’s evolution from its original streamlining of acquisitions management through the recent market disruption. We will examine the consequences for institutional resource strategies and the subsequent challenges facing library professionals.
Moving beyond current frustrations, the talk will investigate the potential of Rialto-Collecto’s holistic approach to collection development. By proposing adaptive strategies to navigate these transitions, the talk will, hopefully, reimagine a dynamic acquisitions landscape in an increasingly complex digital ecosystem.
Join us to unpack these transformative technological shifts and their implications for library resource management.
Valerie Khaskin-Felendler, Ben-Gurion University of the Negev, Head Librarian, Humanities Reading Room
Registration – https://igelu.org/wp-content/uploads/2025/10/Room145_Wednesday_RialtoReimagined.pdf
Recording – https://vimeo.com/1126549654/6ecc71e3e2?share=copy&fl=sv&fe=ci
Vega for Academics: Transforming Academic Library Experiences
Wednesday, September 17, 2025 at 11:55 AM–12:25 PM CEST
Room 18
Yariv Kursh, Clarivate, SVP & General Manager presented by Alan Oliver, Clarivate
Recording – AUDIO only – https://vimeo.com/1126729781/091e58020e?share=copy&fl=sv&fe=ci
Zooming into the New Discovery Experience
Wednesday, September 17, 2025 at 11:55 AM–12:25 PM CEST
Room 103
Nili Natan, Clarivate
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room103_Wednesday_Zooming-into-the-New-Discovery-Experience.pdf
Recording – https://vimeo.com/1127009500/7897b0e41e?share=copy&fl=sv&fe=ci
AI in the Loop: Making Librarians’ Lives Easier with AI Tools
Wednesday, September 17, 2025 at 1:30 PM–2:00 PM CEST
Room 145
Lili Daie, Clarivate, Manager, Product Management
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room145_Wednesday_AI-in-the-Loop-Making-Librarians_-Lives-Easier-with-AI-Tools.pdf
Presentation Video – https://vimeo.com/1127705374/9aa8b70fcf?share=copy&fl=sv&fe=ci
Presentation Video – https://vimeo.com/1127705425/24ad57d961?share=copy&fl=sv&fe=ci
Recording – https://vimeo.com/1126549694/2be4fe0c63?share=copy&fl=sv&fe=ci
Aleph Working Group Open Meeting and Aleph Product Update
Wednesday, September 17, 2025 at 1:30 PM–2:00 PM CEST
Room 18
Abstract
Update on the activities of the Aleph WG and on the Aleph roadmap. This is an open meeting, and all are welcome to attend and ask questions.
Tara La Ware, Center for Jewish History, Systems Librarian
Carmit Marcus, Clarivate, Director of Product Management
Recording – https://vimeo.com/1128985303/eddf0eec2c?share=copy&fl=sv&fe=ci
Customer Support Advisory Group Open Meeting
Wednesday, September 17, 2025 at 1:30 PM–2:00 PM CEST
Room 13
Abstract
Update on the activities of the Support Advisory Group. This is an open meeting, and all are welcome to attend and ask questions.
Alex Forrest, University of Edinburgh, Systems Librarian – https://www.linkedin.com/in/alex-forrest-99b8b989
Recording – https://vimeo.com/1126652206/12e9a2cd9d?share=copy&fl=sv&fe=ci
Esploro Product Conversation
Wednesday, September 17, 2025 at 1:30 PM–2:00 PM CEST
Room 20
Naomi Conforti, Clarivate, Senior Product Manager
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room20_Wednesday_Esploro-Product-Conversation_Updated.pdf
Recording – https://vimeo.com/1127473775/ef05b1ddec?share=copy&fl=sv&fe=ci
Game Not Found: Addressing Discovery Challenges in Primo for Gaming Resources
Wednesday, September 17, 2025 at 1:30 PM–2:00 PM CEST
Room 149
Abstract
Ensuring discoverability of gaming material has presented many unique challenges. Traditional cataloging systems offer limited support for games: items often lack ISBNs, resulting in missing thumbnail images; there are no standard item designations for games; MARC records fail to accurately capture nuance; and known-title searches frequently bury the materials deep in the catalogue. This presentation will examine and contextualize these cataloguing and discovery challenges. It will also introduce the Meeple Like Us framework, which expands the definition of accessibility in games beyond visual and physical elements to include economic, cognitive, emotional, representational, and other barriers. I’ll share some of the workarounds and solutions we’ve tested, and invite a broader conversation around improving the discoverability of non-traditional library materials and how we can create more accessible gaming collections specifically.
Michelle Goodridge, Wilfrid Laurier University, Head, User and Access Services
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room-149_Wednesday_-Game-Not-Found.pdf
Recording – https://vimeo.com/1126765900/9ef446bd71?share=copy&fl=sv&fe=ci
Making Historical Geographic Collections Accessible: Digital Cataloging and Spatial Discovery Tools [Zoom Session]
Wednesday, September 17, 2025 at 1:30 PM–2:00 PM CEST
Cappella
Abstract
The Hebrew University Spatial Catalog is a GIS-based platform offering access to historical maps and aerial photographs by location. Integrated with the library’s Primo/AlmaD system, it supports advanced search, filtering, and access to high-resolution images, some available for purchase. The spatial catalog includes ~30,000 scanned aerial photos and ~20,000 maps (6,000 scanned), all catalogued with metadata in the library’s catalog. It is designed to easily absorb additional collections with a geospatial component. The platform serves researchers, professionals, and the public, promoting broad academic and non-academic use. Accessible in Chrome browser at https://geohub.huji.ac.il.
Krina Doekes Brandt, Hebrew University of Jerusalem, Map Librarian
Recording – https://vimeo.com/1126679411/cc1e7d9e54?share=copy&fl=sv&fe=ci
Mass Corrections in SLSP: Organizational and Technical Approaches
Wednesday, September 17, 2025 at 1:30 PM–2:00 PM CEST
Room 103
Abstract
Handling large-scale bibliographic data corrections efficiently is a key challenge within the SLSP (Swiss Library Service Platform) shared catalog. We present the organizational and technical approaches currently used at SLSP and examine the various methods available within Alma for performing mass corrections, highlighting their respective advantages and disadvantages. Additionally, we introduce our custom-built API-Wrapper, a Python library specifically designed to streamline mass corrections via the Alma API. Furthermore, we discuss the remaining challenges and areas where we still encounter difficulties, providing insights into ongoing issues and potential improvements.
Jeanette Hofer, SLSP (Swiss Library Service Platform), Head of Data Services – https://www.linkedin.com/in/jeanette-hofer-33837b204
Raphaël Rey, SLSP (Swiss Library Service Platform), Team Leader System Operations –
https://www.linkedin.com/in/rapha%C3%ABl-rey-18057276
Nikol Stepan, SLSP (Swiss Library Service Platform), Senior Data and System Specialist / Business Analyst – https://www.linkedin.com/in/nikol-stepan-2b410513b
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room103_Wednesday_Mass_corrections_in-SLSP_v2.pdf
Recording – https://vimeo.com/1127006230/b52a429274?share=copy&fl=sv&fe=ci
Navigating the Transition: Learning from the community
Wednesday, September 17, 2025 at 1:30 PM–2:00 PM CEST
Room 101
Abstract
Navigating the transition to Alma, Primo, Alma Digital and Leganto can be daunting, but the Ex Libris community has proved to be an invaluable source. Drawing on the University of London’s recent experience, I will outline the initial challenges of implementation and how connecting with experienced users helped overcome them.
The presentation will showcase the invaluable input other libraries’ understanding of Ex Libris systems has had with our transition. Their input has ranged from explaining in detail data clean up requirements to help with migration and training resources. Collaborative learning and sharing best practices were vital in ensuring a smooth transition.
We are at the start of our Ex Libris journey. While our implementation of Alma and Primo will be live by the time of this presentation, we will continue to rely on the expertise of the Ex Libris community as we continue our transition to using Alma Digital and Leganto.
Larissa Erzinçlioğlu, Senate House Library, University of London, Metadata and Discovery Manager
Presentation – https://igelu.org/wp-content/uploads/2025/10/Room101_Wednesday_NavigatingtheTransition.pdf
Recording – https://vimeo.com/1127124437/9cd127460b?share=copy&fl=sv&fe=ci
Closing Keynote: Is Book Bibliometrics Possible? Conceptual and Practical Issues
Wednesday, September 17, 2025 at 2:10 PM–3:00 PM CEST
Plenary
Abstract
While journal bibliometrics, on the one hand, but also qualitative peer review methods, on the other hand, are studied scientifically and practically applied all over the world, the world of books remains largely unexplored. Data at library level on acquisitions and usage of books are not combined with any metadata. Book citations, as opposed to journal citations, remain a mistery.
In the talk I consider a new scenario in which Library science and Bibliometrics talk to each other and develop new concepts and methods in the interest of Arts, Humanities and Social Sciences.
New developments in the interoperability of software at the library level make it possible to design a new landscape. A new alliance is within reach.
Andrea Bonaccorsi, University of Pisa. School of Engineering, Full Professor – https://it.linkedin.com/in/andrea-bonaccorsi-b010309
Recordings – https://vimeo.com/1126498244/8b91c57f82?share=copy&fl=sv&fe=ci
Conference – Farewell Session
Wednesday, September 17, 2025 at 3:00 PM–3:30 PM CEST
Plenary
Dave Allen, State Library of Queensland, IGeLU Chair – https://www.linkedin.com/in/dave-allen-b156931
Presentation – https://igelu.org/wp-content/uploads/2025/10/Plenary-Wednesday-Farewell-Session.pdf
Recording – https://vimeo.com/1126498399/83e34e60d1?share=copy&fl=sv&fe=ci